Town of Monroe
DEPARTMENT OF PUBLIC WORKS
7 Fan Hill Road Tel. (203) 452-2814
Monroe, CT 06468 Fax: (203) 452-2957
October 6, 2015
TO: Prospective Bidder
FROM: Director of Public Works
SUBJECT: Bid for Stone & Gravel – 2015/2016
The Town of Monroe is accepting bids for various aggregate materials for the 2015/2016 construction season. The bid consists of the Bid Form, Specifications, Standard Terms and Conditions, Signature Affidavit and Legal Notice. Bidders are reminded to carefully examine the bid and specifications upon receipt. Bidders should make a written request to Chris Nowacki, Director of Public Works for interpretation or correction of any ambiguity, inconsistency or error discovered. Any request for change shall be submitted in writing at least five (5) working days prior to bid opening. Requests for changes received after that time will not be considered. If the request for change is granted, a bid addendum will be sent to all prospective bidders, and, if necessary, an extension will be made to the bid opening date.
The Town of Monroe is interested in sites to dump recyclable/waste material. The material will range from concrete materials, asphalt concrete materials and mixed fill materials. The fee should include any stipulations that you have on dumping (i.e. cleanliness of materials, steel in concrete, etc.). Licensure will be required for certain materials prior to hauling into a fill site.
All materials supplied under this proposal shall conform to the Standard Specifications for Roads, Bridges and Incidental Construction, Form 816 – 2004 edition (hereinafter referred to as the “Standard Specifications”) and all subsequent revisions and supplementary specifications of the State of Connecticut Department of Transportation. No frozen material will be accepted.
Your failure to submit a bid may prevent the Town of Monroe from acquiring your product(s). Thus, if you are interested in doing business with the Town of Monroe in 2016, we strongly encourage you to submit a bid before the deadline date indicated below.
Bid proposals shall be in a sealed envelope marked “2015-16 STONE & GRAVEL BID” and mailed to:
Town of Monroe
7 Fan Hill Road
Monroe, CT 06468
Bids shall be accepted until the closing at 12:00 PM on Thursday, October 22, 2015, at which time they will be publicly opened and read aloud in the Conference Room 204 at the Monroe Town Hall. The Town reserves the right to reject any or all bids and to accept the bid it feels is in the best interest of the Town.
Bidders may submit pricing for any one item or combination of items included in this bid. If product price is the same for various locations, only one bid proposal sheet is needed. If product price varies for different locations, please copy the blank form(s) as many times as needed.
Each item will be considered independent of any other item. The Town of Monroe will attempt to utilize the lowest bid when obtaining product; however, the Town reserves the right to obtain product from the most advantageous vendor/location. In making this determination, the Town will consider availability of product and proximity of vendor to project to minimize hauling costs and/or assure that the product quality is not compromised by excessive travel time (i.e. redi mix). The Town of Monroe reserves the right to award this bid on a per-item basis or on total net bid, whichever is deemed most advantageous to the Town of Monroe.
Bidders shall carry insurance as required in Standard Terms and Conditions, Section 24. The bidder shall furnish the Town of Monroe along with the bid a Certificate of Insurance showing the type, amount, class of operations covered, effective dates, and expiration dates of policies.
The signature page, signed by a responsible party, must be returned with the bid. Pricing shall be complete, and all information provided as requested. Any bid without signature will be rejected.
Please Note: All materials (with the exception of topsoil) must be delivered by the ton with an appropriate scale ticket submitted with all deliveries documenting the official weight of the material.